Privacy Policy
A legal disclaimer
Effective Date: January 1, 2025
Team 1731 – Fresta Valley Robotics Club, and Virginia STEM ("we," "our," or "us") values your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and protect your information, in compliance with the General Data Protection Regulation (GDPR) and other applicable laws.
1. Information We Collect
We may collect and process the following types of personal data:
• Identity Data: Name, age, and school affiliation (e.g., team members or competition participants).
• Contact Data: Email address, phone number, or mailing address.
• Usage Data: Information about your interaction with our website (e.g., pages visited, duration of visits).
• Media Data: Photos, videos, or other media uploaded with consent for promotional purposes.
We do not intentionally collect sensitive personal data (e.g., health or biometric data) unless explicitly consented.
2. How We Use Your Data
We use your personal data for:
• Sharing updates about the team's activities, events, and competitions.
• Improving the user experience on our website.
• Creating promotional content (e.g., displaying team achievements or public photos).
• Complying with legal obligations or requests from regulatory authorities.
3. Legal Basis for Processing Personal Data (GDPR Compliance)
Under GDPR, we process your personal data based on: a. Consent: Provided for certain activities, such as the use of personal photos for promotional materials. b. Legitimate Interest: To enhance and promote our team while respecting user rights. c. Legal Obligation: If required for compliance with applicable laws.
4. How We Protect Your Data
We employ various security measures, such as encryption and access controls, to protect personal data from unauthorized access, alteration, or loss. However, no method of transmission over the Internet is completely secure.
5. Your Rights Under GDPR
As a user, you have the following rights:
• Access: Request access to your personal data.
• Correction: Request correction of any inaccuracies.
• Erasure: Request deletion of your personal data ("right to be forgotten").
• Objection: Object to data processing under certain circumstances.
• Data Portability: Request transfer of your personal data to another party.
To exercise these rights, please contact us at team1731@virginiastem.org.
6. Cookies and Tracking Technologies
We use cookies to enhance your experience and gather analytical data. You can manage or disable cookies through your browser settings. For more details, refer to our Cookie Policy.
7. Third-Party Services
This Site may use third-party services (e.g., analytics tools) to improve functionality. These services comply with GDPR and are restricted to processing data as outlined in our agreement.
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal requirements.
9. Contact Information
If you have questions or concerns regarding this Privacy Policy or wish to exercise your rights under GDPR, please reach out to us at: Email: team1731@virginistem.org.